Virtual Data Room

The first Polish digital data safe, dedicated to storage

and sharing large amounts of data and documents in the form of a Virtual Data Room. A fast and intuitive solution that ensures pleasant work with documents during complex projects or transactions. We offer the most advancedand modern functionalities for encryption, security, granting permissions and sharing documents on the market. The solution received a positive opinion from the

Cybernetics Department of the Military University of Technology.

In 2020, DealDone received a positive assessment and recommendation from the panel of experts National Center for Research and Development to grant funding for the implementation of the project "SHARE - an encrypted platform for virtual workspaces". As part of the project, the company intends to implement the latest security technologies into the SECUDO VDR system, including blockchain and encrypted end-to-end cooperation module for users preparing VDR SECUDO as a complete tool for secure remote work for business clients.

DOCUMENT MANAGEMENT

  • Support for over 25 file formats

  • Uploading Drag & Drop

  • Uploading large files

  • Automatic document indexing

  • Automatic page counting and document sizes

  • Merge documents

  • File versioning

  • Advanced search mechanisms (FTS, OCR)

  • Advanced document sorting mechanisms

  • Marking Documents As "Favorites"

  • Marking new documents in the system

  • Advanced viewer for documents

  • Downloading encrypted documents

SECURITY OF DOCUMENTS

  • 7 permission levels

  • "View only" access

  • Dynamic watermarks

  • Ability to download an encrypted file

  • SPY VIEW view securing documents against taking screenshots / screenshots

  • Two-factor authentication mechanism (e-mail + one-time SMS code)

  • Restriction of access via device IP

  • User session time limitation

  • Email alerts about new documents in the system

  • 99.95% availability

  • ISO 27000 certificate: 1

  • Compliance with GDPR, OWASP

USER MANAGEMENT

  • Division into roles in the system

  • Multi-level user rights

  • Account registration in 5 languages, including Polish

  • Email alerts tailored to the needs of users

  • Create groups

  • Creating collaborative groups

  • Cooperation on the Q&A forum

  • Private and group notes

  • Inviting multiple users at the same time

  • Managing roles and groups of users

  • Temporary access restriction

  • User avatars in the system and in the Q&A forum

  • Detailed user activity reports

SYSTEM SAFETY

  • Encrypted communication with the web application - OV class certificate with increased cryptographic strength - RSA 4096 bits - SSL Labs A +

  • Complete application protection against malware with ESET® NOD32® Antvirus Business Edition

  • Cryptographic protection ensuring confidentiality and integrity of data stored in the system using, among others, the AES-256-GCM algorithm

  • Unique cryptographic keys for files stored by users protect the entire set if one of the keys is broken

  • Permanent data deletion after project completion

EASE OF USE

  • intuitiveness

  • Speed of action

  • No need to install additional plugins

  • The interface is available in 5 languages, including Polish

  • Software for Windows & MAC

  • Software for most popular web browsers

COOPERATION

  • Q&A Forum

  • Email alerts about user activities

  • Possibility of taking notes / comments

  • Share a link to a file

  • Downloading Q&A history

  • Graphically friendly forum support

  • 3 statuses of questions and answers

  • 4 filters for Q&A thread status

NOTIFICATIONS AND REPORTS

  • Tracking user activity

  • Advanced reports on user activities in real time

  • Ability to generate Excel reports

  • Tracking of the most popular Q&A documents and threads

  • Monitoring the time spent working with the document

PERSONALIZATION

  • System color change

  • Changing the logo, screen background and login panel background

  • Change the colors and size of watermarks

  • Change of the Privacy Policy

  • Changing the content of invitations to the system

  • Possibility to implement on the client's servers and customize the system (White Label)

VDR pricing plans

JUMP

 

 

from 399 PLN / month/500MB

1 project

1 administrator

10 users

500 MB of VDR space

dedicated project supervisor 9-17.00

 

all functionalities included

START

 

 

 

from 899 PLN / month/1GB

1 project

2 administrators

25 users

1 GB of VDR space

dedicated project supervisor 9-17.00

 

all functionalities included

BUSINESS

 

 

from 1699 PLN / month/1GB

unlimited number of projects

unlimited number of administrators

unlimited number of users

flexible VDR space

dedicated project manager 24/7

 

all functionalities included

ENTERPRISE

 

individual pricing

cloud installation or

local installation or

hybrid installation

white label configuration

dedicated team of developers

 

all functionalities included

 

We support many transactions & processes

Audit

R&D

Due diligence

M&A

Restructuring

Obtaining financing

Initial Public Offering (IPO)

Communication of the management staff

Protection of intellectual property

Protection of Business Secrets

Reporting to investors

Reporting to regulators

 

Audit

The requirements of regulators and auditors are a growing challenge for any organization. Preparation of complete and relevant data and documents, effective delivery of structured documentation, cooperation with an auditor or regulator, granting rights to data and documents at various levels, monitoring of information provided, as well as activity and work on documents require proven and safe solutions.

 

VDR SECUDO allows for efficient preparation of appropriate documentation in accordance with the auditor's expectations, quick placement and sharing of documents in the system for selected people, cooperation in defined groups and work on documents with monitoring of individual areas, tasks and activities.

 

The history of cooperation with the auditor, documents and actions taken by the auditor can be stored in VDR SECUDO or saved for restoration. The possibility of archiving the project and the offered "VDR SECUDO White Book" constitute a backup that the company can recreate during subsequent annual or semi-annual audits.

 

VDR SECUDO allows for effective work between various teams in the company and the auditor. The intuitive and fast interface with 24/7 availability from anywhere in the world creates ideal conditions for working in the office and remotely. Above-average security, data and document encryption at a level comparable to banking solutions, functionalities for dedicated work of audit projects are just some of the amenities during project management at VDR SECUDO.

 

Research & development

R&D projects usually involve the development of data and documents that constitute a business secret and create a competitive advantage for a given company. R&D projects usually involve interdisciplinary, often international teams that bring together specialists from outside and outside the organization.

 

Safe and confidential communication as well as controlled sharing of data and documents in research and development projects is one of the key aspects, thanks to which the results of work will be properly protected and prepared for possible patent protection.

 

VDR SECUDO enables conducting research and development projects, ensuring adequate security of information and data transmission and enabling multi-level user rights. The system ensures joint work, work in subgroups and many useful functionalities for the proper protection of business secrets, industrial research, development and pre-implementation works.

 

Due diligence

Due diligence is a comprehensive and detailed examination of the company's condition, which is most often commissioned by an external investor interested in buying a company or investing in a given project. He wants to check that the company or project is in the condition described by the other party.

 

Such an audit covers the entire undertaking or project and is usually carried out by external specialists in specific areas, such as:

• financial,

• operational,

• legal,

• tax,

• technological,

• the environment.

 

The main purpose of due diligence is to gather comprehensive information necessary to assess the value of the company or project valuation and identify factors that have a significant impact on it.

Due diligence always involves disclosing confidential information to third parties. Therefore, it is worth ensuring that the provision of data as part of due diligence is prepared in a safe and correct manner, and that VDR SECUDO enables proper and efficient preparation for the provision of data and documents as part of due diligence. The system ensures quick project launch, proper preparation of documents, granting appropriate authorizations to selected user groups and full control over the information provided and actions taken by users.

 

VDR SECUDO also enables the sharing of various sets of documents for individual groups with due diligence. The security of the solution and appropriate encryption of the documentation minimize the risk of leakage of due diligence documents into the wrong hands.

 

Mergers & acquisitions

Mergers and acquisitions are complex processes that require extensive knowledge and experience. For an entrepreneur, it is often the only transaction in his life in which he sells a company that has been established over the years.

 

For a PE / VC fund, it is a professional exit from an investment, the purpose of which is to maximize the return on a transaction or start a new investment, requiring a thorough examination of the condition of the acquired asset.

 

M&A processes are situations in which Virtual Data Room solutions are most often used so far. VDR SECUDO provides many amenities in this regard to sellers, buyers and their advisers. Speed of action, security of shared data, efficiency of the transaction process through Q&A tools or monitoring of user activity and thus their transaction motivation are just some of the SECUDO VDR elements that support our customers and users on a daily basis.

 

Restructuring

Business restructuring is usually a complicated and complex process. Investigating the condition of the Company, developing a restructuring plan, negotiating with creditors or working with a court supervisor or trustee are possible restructuring stages that require efficient disclosure and verification of many documents.

 

This usually takes place among banks, bondholders, financial advisors, law firms and other entities involved in the recovery of the company's condition.

Earlier

Such processes can take place in an environment that enables fast, safe transfer of information, verification of the presented data and proposed solutions, as well as the possibility of efficient decision making.

 

VDR SECUDO is perfect for this type of project. Working in groups, safe data sharing, speed of work are just some of the advantages affecting the efficiency of work in restructuring processes.

 

Obtaining financing

The process of obtaining financing is one of the most famous activities in the field of finance. Most companies use bank loans, some obtain financing through bond issues or other forms of financing such as loans or mezzanine financing.

 

In the case of larger transactions requiring the involvement of internal financial services, advisors, law firms, banks or investors, it is worth carrying out such a process in the Virtual Data Room. Sharing financial data or financial forecasts, working on loan documentation, preparing an information memorandum or bond prospectus are selected processes that can run much more efficiently in VDR.

 

In VDR SECUDO you will prepare the process of obtaining financing or refinancing for your company. Professionally, quickly, safely and effectively.

 

Initial Public Offering (IPO)

The First Public Offering (IPO), Secondary Public Offering (SPO), Issue of Public Bonds or the Tender Offer are selected strategic transactions on the capital market that require cooperation and communication of the company with many advisors, regulators and investors.

 

Projects of this type on the capital market use the Virtual Data Room. VDR SECUDO is exceptionally prepared for this type of transaction and has supported selected projects on European capital markets.

 

Capital market projects implemented in VDR SECUDO provide the company and advisors with fast and efficient communication, versioning of documents (e.g. subsequent versions of the prospectus), the possibility of controlled sharing of offer documents to analysts and institutional investors, efficient cooperation with IR / PR agencies and full control over the course of the transaction.

 

Management communication

Communications by senior management (board, senior management) and the supervisory board often require confidentiality regarding documents, data and strategic decisions that the entire organization should not be aware of.

 

Separating such communication outside the organization is in many cases necessary due to the risk of leakage of strategic data stored in the company's infrastructure. In this regard, VDR SECUDO offers the possibility of establishing a portal for selected managers who gain access to a separate, secured space.

 

The portal for the management board enables secure, confidential communication and transmission of data and strategic information between authorized users. The portal allows you to add data and documents, assign appropriate permissions to specific groups or users, as well as the ability to work together and comment on data and documents. In this case, SECUDO VDR is separated outside the company's technical infrastructure and available remotely in a secured cloud environment.

 

Intellectual property

protection

Companies for which intellectual property rights are a valuable resource should take particular care to implement their management system. This requires consideration of intellectual property protection in many management processes, appropriate division of powers, organizational structures, procedures and tools.

 

VDR SECUDO allows for the effective implementation of an intellectual property management system in the company. It is worth considering such implementations, especially in companies conducting research and development projects, and the effects of these projects may contribute to a rapid increase in the company's value.

 

VDR SECUDO is a system that allows the integration of regulations, policies, procedures and organizational structure prepared for the protection of intellectual property and the appropriate reflection of dependencies, rights and security rules in the system. Proper implementation of SECUDO VDR to protect intellectual property minimizes the risk of leakage, theft or unlawful use of sensitive data.

 

Enterprise Secret

protection

Many companies believe that one of the key elements of their business is to protect trade secrets from unauthorized, intentional or accidental disclosure, both inside and outside the company.

 

Therefore, each employee gains access only to such information that is necessary for him to perform his job duties. However, there is still no guarantee that the data provided will not be used in an unauthorized way.

 

The Virtual Data Room SECUDO system meets this need. Advanced functionalities of the VDR solution make it easier for employees to gain access only to the necessary documents and at the level of permissions authorized by the employer.

 

 

Reporting to

investors / regulators

The public and private market is based on an increasing number of regulations that apply to different industries and companies in different ways. It is worth ensuring that communication with the regulator takes place in an orderly, secure and confidential manner. This also applies to situations where the company has acquired an investor in the form of a VC fund, PE fund or other private capital, e.g. business angels or crowdfunding.

 

VDR SECUDO enables the preparation of a portal for investors or regulators, where you can communicate and report the required information, e.g. financial results, periodic reports or other data. The portal allows you to invite selected users, grant them rights to selected data and documents, as well as full control and monitoring of these data and user activity.

 

DealDone Sp. z o. o o. ul. Marszałkowska 58, 00-545 Warsaw

 

NIP: 5213631922

REGON: 146146443

KRS: 0000422682

Phone  +48 22 122 52 38

Mobile1 +48 539 304 980

Mobile2 +48 606 485 808

Designed by DealDone 2020

logoDD.png