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  • Bartłomiej Dmitruk

The use of Virtual Data Room in the commercial real estate sector

The commercial real estate sector has been exceptionally active in Poland in recent years. This is due to, inter alia, Poland's central location in Europe, attractive prices compared to Western Europe and the interest of institutional investors, both domestic and largely foreign.

Commercial real estate can be divided into three main categories, depending on their purpose:

  1. Office real estate,

  2. Commercial real estate,

  3. Service real estate.

Due to its specificity as an investment asset class, commercial real estate is subject to fairly frequent investment and transaction processes. Starting with the construction of real estate, such projects are often financed with the participation of investors, financing banks or bond issues. After the real estate is built and commercialized, it is often sold to other investors and the financing can also be refinanced for more favorable debt.

All such projects, processes and transactions can be carried out using the Virtual Data Room, or VDR for short.

Why is it worth using Virtual Data Room in commercial real estate projects?

1. Best market practice

In Western Europe, the use of VDR in such processes is an accepted good market practice and foreign investors often require appropriate quality VDR in the commercial real estate investment process.

2. Speed and efficiency of the transaction process

Projects prepared in the advanced Virtual Data Room are carried out in a safer, faster and more effective way than in the case of traditional communication, e.g. by e-mail. The entire transaction process is controlled in one place, properly prepared for it. Professional VDR is launched "on the spot" and its preparation to work takes up to a few hours.

3. Work in a secured, confidential environment

Virtual Data Room is a secure data environment to which we can invite authorized users and give them multi-level access to selected documents. VDR ensures the security and encryption of shared documents and the confidentiality of communication between the parties.

4. Possibility to invite many investors who cannot see each other

VDR allows you to invite multiple buyers of sites that cannot see each other in the system. The seller or administrator of the VDR has the ability to communicate with all parties and the ability to share different documents with different buyers.

5. Documents under the full control of the VDR administrator

The great advantage of VDR is the ability to upload documents to a specially secured environment that gives you full control over documents and their permissions. Users can have different access to documents (e.g. only viewing or downloading encrypted files) and this access can be changed during the project.

6. Multiple industry-specific file formats

Real estate projects are not only Microsoft Office or PDF documents, but also specialized files such as DWG or AUTOCAD. It is worth choosing a VDR that allows you to upload various file formats specific to a given sector or project.

7. Possibility of joint work and communication in a VDR project (Q&A)

Modern VDRs enable active work on documents in the system, commenting, tagging and asking questions to individual documents or folders. These types of functionalities significantly accelerate and facilitate design work.

8. Full monitoring of events and activities in the system

Virtual Data Room is a fully monitored environment. All events and activities in the system should be monitored and put in reports that can be analyzed. For the seller of a real estate project, information about the activity of individual buyers in the system is invaluable and may reflect the involvement and interest of a given buyer in the process.

9. Transparent documentation of the transaction process

Advanced Virtual Data Rooms have the so-called "White Book of VDR", that is, the ability to download all data, documents, users, permissions and activities from the process carried out in VDR. This is an important part of documenting the transaction and the entire process.

About us

DealDone is a specialized company that offers high-quality products in the field of data information security. We offer services and software in the field of modern technologies for the circulation of confidential information, classified information, sensitive data and digitization, security, encryption and sharing of data and documents inside and outside the organization.

DealDone independently developed and introduced for sale the Virtual Data Room SECUDO system. VDR SECUDO is a platform for secure exchange and processing of confidential information offered in the Software-as-a-Service model for business clients, in the form of virtual data rooms.


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