Everything about AI security: How to use SECUDO VDR when implementing generative artificial intelligence in your company

Artificial intelligence solutions are increasingly finding their way into business. Companies are implementing generative models for content creation, process automation and data analysis. But the greater the potential of AI, the greater the risk. Sharing code, training data and documentation with partners, investors or internal teams requires the highest security standards. SECUDO VDR comes to the rescue – a modern virtual data room that guarantees a secure environment for sharing information during the AI implementation process.

The most common risks associated with AI implementation:

• Leakage of training data and models – risk of losing competitive advantage.

• Regulatory threats – personal and sensitive data must comply with GDPR requirements.

• Lack of transparency – auditors, investors and partners expect full documentation of the process.

  
  

How does VDR SECUDO secure AI implementations?

1. End-to-end data encryption – only authorised persons can view the content.

2. Precise access control – the ability to restrict copying, printing and downloading.

3. Inspection and watermarking – every activity is tracked and documents are individually marked.

4. Advanced Q&A – ability to comment on documents internally without risk of confidentiality breaches. 5. Full activity analytics – who opened what, when and for how long.

Implementing AI with VDR – step by step

1. Data and model collection – importing materials into the VDR environment.

2. Granting access to teams and partners – assigning permissions based on roles.

3. Interactions and analysis – Q&A, comments, document versioning.

4. Closure and archiving – a ready-to-use repository for auditing and compliance documentation.

Case studies: How companies use SECUDO VDR when implementing AI

1. AI startup in talks with investors – control over IP documentation

A Polish startup developing its own LLM language model is preparing for a round of financing with foreign funds. Investors require access to IP documentation, source code and training data.

Application of SECUDO VDR:

• Access to resources in a dedicated VDR with download restrictions.

• Watermarking of sensitive documents.

• Q&A with investors without leaving the VDR environment.

Result: Due diligence process shortened by two weeks. No concerns about IP leaks – all activities recorded and archived.

2. Pharmaceutical corporation implements AI for clinical trial analysis

The R&D department of a global pharmaceutical company is implementing an AI tool to analyse clinical trial data. The data is shared between departments in the EU and the US.

Application of SECUDO VDR:

• Import of data and algorithms into a secure sharing environment.

• Strict access control based on location, role and confidentiality level.

• Activity logs used for internal GDPR and HIPAA audits.

Result: Full regulatory compliance, simplified compliance reporting and secure global collaboration.

3. Listed company automates customer service with AI chatbot

A financial services company listed on the London Stock Exchange is developing an AI chatbot supported by an external company. Sharing customer data, scenarios and operating logic requires security measures.

Application of SECUDO VDR:

• Creation of a separate VDR for the technology provider.

• Sharing of customer data with full encryption and versioning.

• Activity analytics and restriction of copy-paste functions.

Result: Maintenance of compliance with the Polish Financial Supervision Authority (KNF) and GDPR, transparency of operations, and preservation of customer data confidentiality.

Summary

At a time when AI is becoming a key element of business advantage, data security is becoming increasingly important. Implementing AI without the right tools can result not only in information leaks, but also in reputational damage and costly legal consequences. That's why it's worth trusting a proven tool – SECUDO VDR – which combines advanced technology with full compliance and control.

About us

DealDone is a specialised company offering high-quality products in the field of information and data security. We offer digitisation services and software in the field of modern technologies for the circulation of confidential information, classified information, sensitive data, as well as digitisation, security, encryption and sharing of data and documents within and outside organisations.

For over 10 years, DealDone has specialised in providing solutions for the digitisation, archiving and sharing of documents in the form of a Document Management System (DMS) or Virtual Data Room (VDR).

DealDone independently developed and launched the SECUDO VDR system. SECUDO is a platform for the secure digitisation, archiving, exchange and processing of documents and company data offered in the cloud, in a Software-as-a-Service model, for business customers.

DealDone also owns the www.platformainwestora.pl and www.sprzedamfirme.com portals, through which it supports transaction processes related to the sale of companies, raising capital and finding investors for projects.